Emergencies happen. Problems arise. Life doesn’t stick to a schedule, which is why you may need to call an emergency Forum meeting. You can call your Forum 24/7 to help you with the tough stuff. So, how do you do it?
- Contact the Moderator. Let the Moderator know when and where you would like the meeting to be held. You do NOT have to identify the specific situation. It’s enough that your Forum members know you need help.
- Moderator notifies Forum. The Moderator contacts the other Forum members and notifies them of the emergency meeting, the location and the time.
- Meeting is held. The meeting itself typically consists of an opening confidentiality reminder and a presentation on your issue.
- Meeting is adjourned. After the full presentation process is complete, the meeting ends. The presenter should provide a status update at the next Forum meeting.
What constitutes an issue that is important enough to call an emergency meeting? This varies from person to person and Forum to Forum. There are some Forums that have been together for years and have never had an emergency meeting, while other Forums have them several times a year. There are some people who have never called an emergency meeting and others who have called multiple emergency meetings during difficult times. In short, if you are feeling uncomfortable about the severity of your issue, contact your Moderator and talk it through with them. He or she can guide you as to whether the issue is appropriate for an emergency meeting.
Note that emergency meetings are not considered mandatory for attendance. This is because we can’t possibly plan for them – they just happen. For example, if someone is out of town on the date when you’ve requested the emergency meeting, it won’t be recorded as an absence.
Unfortunately, things happen that are out of our control. Thankfully, your Forum is there to help you when the unexpected happens. It’s another great benefit of being in a Forum!